GYMDATA is the complete management system developed with, and specifically for, gymnastics clubs.

Outline of Features

Already used and proven by large clubs.
Unlimited membership.
Comprehensive member records.
Easy entry and transfer to and from waiting list.
Full staff / Coach records with photos.
Set up classes, class groups, and squads.
Print registers and staff time tables. Automatic registration.
Waiting lists for Classes and Class groups.
Stock control of club / shop goods.
Invoicing of fees, Subs, and stock items.
Wide range of reports and printing of letters via MS-Word.
Diary & Calendar.
On-screen user guide.

Some more of the features included

Members
Full personal details with contacts, medical and special needs, membership type, BG number, primary discipline, badge level, allocated coach.
Automatic flagging of annual subs and class/squad fees
Search by name or number(including contact names).
Membership status, accounts status, payment history.
Classes for this term, next term, and class history.
Squads for this term and next term.
Progress chart with badge levels
Members can be allocated to remote sites
Archive record of former members.

Classes
Displays for each class the description, day, time, duration, capacity, number on roll, spaces, number and names of allocated coaches, coach/member ratio
Set up groups within each class and coaches allocated to class
Current terms and next terms statistics.
Term and half term start dates, duration in weeks, term fee, half term fees.
Classes can be grouped into categories
Classes can be allocated to session type for different billing periods or session period
Set dates and fees for current session and next session
Displays numbers on waiting list for each class.
Classes can be allocated to remote sites
Print 1^st half term, 2^nd half term, full term, and next term registers.
Registers contain contact, medical & special needs info for coaches.
Members automatically marked on attendence register via a barcode or swiping a suitable membership card .

Squads
Displays for each squad the description, days, times, duration, capacity, number in squad spaces, number of coaches, coach/member ratio
Set squad dates and fees for current term and next term.
Coaches allocated to squad.
Term and half term start dates, duration in weeks, term fee, half term fees. Register with contain contact, medical & special needs info for coaches

Staff
Full personal and contact details, photograph for ID
Start date, job title, NI number, BG number, days off, pay period, pay rate, date current pay rate commenced, pension, commission, pension scheme, date left.
CRB date checked, number, comment.
Sections for recording Absences, Accidents, Training, Disciplinary issues.
Staff module Can have separate password protection
Print staff coaching rotas

Waiting List
Display waiting list in date order or name order.
Personal and contact details, date applied, classes and group required or class category required.
Archived record of those no longer on waiting list

Standard and Pro-forma Invoicing
Used for membership fees & subs – can be generated automatically.
Print on plain paper including club logo also envelopes
Look up invoice from pick list or find by member
Option to produce invoice file for mail merging into custom invoices eg MS_Word for emailing invoices
Items section includes member number, name, description, full term, 1^st half, 2^nd half. (Windows) calculator
Annual, Termly or monthly billing
Invoice also has free text description box and ability to post to accounts.
Produce statements for late payers
Can be used to invoice from stock and adjust stock levels accordingly.

Stock
Stock listing includes type, part number, description, quantity in stock, minimum & maximum quantities (for re-ordering), last movement, purchase & sales price of items, purchase & sale value of stock.
User defined stock types, Stock in / out adjustments
Stock movement history.

Suppliers
All necessary contact details  including telephone for sales, accounts, service, fax. also email, web site, their ref, payment terms, discount, and notes.

Included
Can be password protected. Restrict some users to read data only.
Option of group printing or single letters via MS-Word with choice of edit or direct printing
Club subscriptions (can include discounts for 2^nd 3^rd 4^th siblings)
BG subscription per member according to class of membership.
Class fees by class or by total hours registerd
Class discounts for addional classes, by total hours registered, and sibling discounts. Class and sibling discounts by percentage or monetary value.
Monthly Billing of fees and export of invoices and payments for  importing into an accounts package or viewing on a spreadsheet.
Transaction sheet for entering and automatic totalling of monies received for subs, fees etc and method of payment - cash card, cheque, voucher.
Over eighty reports plus registers and export files in addition to documents of your own printed using MS-Word.
Send SMS text to selected or all members or staff if using suitable texting provider.

Basic version of GYMDATA available for the smaller club
Supplied complete with online manual.
To visit a site where GYMDATA is in daily use visit GymnasticsFactory.co.uk

Select the version you require

A special option to ease cash flow is to use GYMDATA on an annual renewable licence. Always have the latest version for just £100 per year.
 

GYMDATA can be used as a network version without modification, but requires network modules - Price on application.

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